The US Mail Service

[CaptQuint]

Does the U.S. buy their maryjane by the gram and their coke by the kilo, or is it oz and lbs?

weed by the OZ and coke by the gram

[Animal]

the maryjane is bought by the criminals in back alleys from gang members. Coke is bought in bottles or cans from a machine.

[Biker]

Why are people still using the postal service to have their utility bills sent to them?

To support the post office, it's in The Constitution

Dupe

[Wut]

I suppose you spell color weird too.

If it's a weird colour.

Cheque your facts, dude.

He’d be honoured to do so.

[Wut]

The mail service to Bermuda is very slow, hope this helps.

Here though, people wire money to each other, everyone does it and it’s quite simple, and there are no fees involved. I’m wondering if you can start doing so and avoid the check
problem. The US needs to move on from checks.

i am seriously looking into that. My problem is the accounting side of it. If I get a built in module for quickbooks, which makes it a one entry system like i have now, then they charge $2 per transaction. Which is fucking ridiculous. My bank offers on online bill pay option, which I think is cheaper than writing checks (and much faster with no slow mail), BUT that requires 2 accounting entries. One entry to do the process online and another to enter the transaction into quickbooks. For the past month I have done 4 payments using the online method. Just to see how it works and how much extra work it is. Plus, I want to see what the real fees are for it.

You need to have staff you can trust to pay the bills online without fucking it up or stealing.

[Wut]

Does the U.S. buy their maryjane by the gram and their coke by the kilo, or is it oz and lbs?

weed by the OZ and coke by the gram

Used be the good weed was by the gram, then by 1/8 or 1/4 oz. same with coke.

[Wut]

The mail service to Bermuda is very slow, hope this helps.

Here though, people wire money to each other, everyone does it and it’s quite simple, and there are no fees involved. I’m wondering if you can start doing so and avoid the check
problem. The US needs to move on from checks.

i am seriously looking into that. My problem is the accounting side of it. If I get a built in module for quickbooks, which makes it a one entry system like i have now, then they charge $2 per transaction. Which is fucking ridiculous. My bank offers on online bill pay option, which I think is cheaper than writing checks (and much faster with no slow mail), BUT that requires 2 accounting entries. One entry to do the process online and another to enter the transaction into quickbooks. For the past month I have done 4 payments using the online method. Just to see how it works and how much extra work it is. Plus, I want to see what the real fees are for it.

I’d look into whether the bank transactions are downloadable into your accounting system. It may be fairly seamless or it may be that it doesn’t translate well into your Walmart accounting system.

[Animal]

The mail service to Bermuda is very slow, hope this helps.

Here though, people wire money to each other, everyone does it and it’s quite simple, and there are no fees involved. I’m wondering if you can start doing so and avoid the check
problem. The US needs to move on from checks.

i am seriously looking into that. My problem is the accounting side of it. If I get a built in module for quickbooks, which makes it a one entry system like i have now, then they charge $2 per transaction. Which is fucking ridiculous. My bank offers on online bill pay option, which I think is cheaper than writing checks (and much faster with no slow mail), BUT that requires 2 accounting entries. One entry to do the process online and another to enter the transaction into quickbooks. For the past month I have done 4 payments using the online method. Just to see how it works and how much extra work it is. Plus, I want to see what the real fees are for it.

I’d look into whether the bank transactions are downloadable into your accounting system. It may be fairly seamless or it may be that it doesn’t translate well into your Walmart accounting system.

I use Quickbooks. I already said that. And I do NOT think that the banks transactions are downloadable into quickbooks without paying for an add-on system that charges more than I am willing to pay ($2 per transaction).

[CentralTexasCrude]

My power bill and garbage bill both came after the due date and I just got a xmas card last week

that is another one of my problems lately. When we get bills the secretary stamps them with the date they are received and opened. Sometimes the date she stamps is beyond their due date. This just seems to be getting worse by the day. And the really weird part is it seems the companies that charge the most for late payments are the ones I have the most trouble with. Some of them I go online and print the bill myself and mail the check early and I still get late payments due to the mail delivery.

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

[Animal]

My power bill and garbage bill both came after the due date and I just got a xmas card last week

that is another one of my problems lately. When we get bills the secretary stamps them with the date they are received and opened. Sometimes the date she stamps is beyond their due date. This just seems to be getting worse by the day. And the really weird part is it seems the companies that charge the most for late payments are the ones I have the most trouble with. Some of them I go online and print the bill myself and mail the check early and I still get late payments due to the mail delivery.

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

[Reservoir Dog]

My power bill and garbage bill both came after the due date and I just got a xmas card last week

that is another one of my problems lately. When we get bills the secretary stamps them with the date they are received and opened. Sometimes the date she stamps is beyond their due date. This just seems to be getting worse by the day. And the really weird part is it seems the companies that charge the most for late payments are the ones I have the most trouble with. Some of them I go online and print the bill myself and mail the check early and I still get late payments due to the mail delivery.

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

Hire a controller.

[Animal]

My power bill and garbage bill both came after the due date and I just got a xmas card last week

that is another one of my problems lately. When we get bills the secretary stamps them with the date they are received and opened. Sometimes the date she stamps is beyond their due date. This just seems to be getting worse by the day. And the really weird part is it seems the companies that charge the most for late payments are the ones I have the most trouble with. Some of them I go online and print the bill myself and mail the check early and I still get late payments due to the mail delivery.

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

Hire a controller.

why?

[Wut]

My power bill and garbage bill both came after the due date and I just got a xmas card last week

that is another one of my problems lately. When we get bills the secretary stamps them with the date they are received and opened. Sometimes the date she stamps is beyond their due date. This just seems to be getting worse by the day. And the really weird part is it seems the companies that charge the most for late payments are the ones I have the most trouble with. Some of them I go online and print the bill myself and mail the check early and I still get late payments due to the mail delivery.

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

You’re doing all this yourself?

[Reservoir Dog]

My power bill and garbage bill both came after the due date and I just got a xmas card last week

that is another one of my problems lately. When we get bills the secretary stamps them with the date they are received and opened. Sometimes the date she stamps is beyond their due date. This just seems to be getting worse by the day. And the really weird part is it seems the companies that charge the most for late payments are the ones I have the most trouble with. Some of them I go online and print the bill myself and mail the check early and I still get late payments due to the mail delivery.

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

Hire a controller.

why?

I don't know. Maybe to solve all your problems. Just a thought.

[CentralTexasCrude]

My power bill and garbage bill both came after the due date and I just got a xmas card last week

that is another one of my problems lately. When we get bills the secretary stamps them with the date they are received and opened. Sometimes the date she stamps is beyond their due date. This just seems to be getting worse by the day. And the really weird part is it seems the companies that charge the most for late payments are the ones I have the most trouble with. Some of them I go online and print the bill myself and mail the check early and I still get late payments due to the mail delivery.

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

But can't you just initially get the bill paid on time. Then do all the accounting, checking on correct usage by employees, no bogus charges. etc later. One solution I had with a company was they had all fueling done at the company site from their own tanks. No gas cards and all fueling done on site and under surveillance cameras. Or just occasional gas cards for longer distance work.

[Animal]

My power bill and garbage bill both came after the due date and I just got a xmas card last week

that is another one of my problems lately. When we get bills the secretary stamps them with the date they are received and opened. Sometimes the date she stamps is beyond their due date. This just seems to be getting worse by the day. And the really weird part is it seems the companies that charge the most for late payments are the ones I have the most trouble with. Some of them I go online and print the bill myself and mail the check early and I still get late payments due to the mail delivery.

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

You’re doing all this yourself?

i have a secretary that does some and an estimator that does some and then me. in the construction business coding bills is a major part of the job. making sure a bill is coded to the right job, then making sure the right job code for that job is used. when we bid jobs we have to look back at history of other jobs for similar tasks. and we have to track overhead costs, equipment costs, etc. you have to know what every single thing you do costs so that you can "estimate" what something will cost next year or the year after.

For instance right now, I have to anticipate what diesel will cost for at least the next 12 months. And then i have to have a way to make that change and know what effect that has on the operating cost of every single piece of equipment that I operate. Its what i have done all my life. Same thing with tires, parts, materials, labor costs, insurance, you name it.

[Animal]

My power bill and garbage bill both came after the due date and I just got a xmas card last week

that is another one of my problems lately. When we get bills the secretary stamps them with the date they are received and opened. Sometimes the date she stamps is beyond their due date. This just seems to be getting worse by the day. And the really weird part is it seems the companies that charge the most for late payments are the ones I have the most trouble with. Some of them I go online and print the bill myself and mail the check early and I still get late payments due to the mail delivery.

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

But can't you just initially get the bill paid on time. Then do all the accounting, checking on correct usage by employees, no bogus charges. etc later. One solution I had with a company was they had all fueling done at the company site from their own tanks. No gas cards and all fueling done on site and under surveillance cameras. Or just occasional gas cards for longer distance work.

you could if you wanted to touch the same bill twice. which i don't. unless i am forced to. i have systems in place of how bills come in, flow through the office and go out. if "a few" bills have to be done with a different system, then that screws things up. At least until I come up with a new system to account for it. Accounting is all about a system.

[hawkfan8812]

The mail service to Bermuda is very slow, hope this helps.

Here though, people wire money to each other, everyone does it and it’s quite simple, and there are no fees involved. I’m wondering if you can start doing so and avoid the check
problem. The US needs to move on from checks.

i am seriously looking into that. My problem is the accounting side of it. If I get a built in module for quickbooks, which makes it a one entry system like i have now, then they charge $2 per transaction. Which is fucking ridiculous. My bank offers on online bill pay option, which I think is cheaper than writing checks (and much faster with no slow mail), BUT that requires 2 accounting entries. One entry to do the process online and another to enter the transaction into quickbooks. For the past month I have done 4 payments using the online method. Just to see how it works and how much extra work it is. Plus, I want to see what the real fees are for it.

I’d look into whether the bank transactions are downloadable into your accounting system. It may be fairly seamless or it may be that it doesn’t translate well into your Walmart accounting system.

I use Quickbooks. I already said that. And I do NOT think that the banks transactions are downloadable into quickbooks without paying for an add-on system that charges more than I am willing to pay ($2 per transaction).

I believe there is an add-on charge for that, but I am not sure it has to be per transaction, there may be options like a flat fee if your transaction amounts are high (in volume or amount). Look into it.

[Animal]

that is another one of my problems lately. When we get bills the secretary stamps them with the date they are received and opened. Sometimes the date she stamps is beyond their due date. This just seems to be getting worse by the day. And the really weird part is it seems the companies that charge the most for late payments are the ones I have the most trouble with. Some of them I go online and print the bill myself and mail the check early and I still get late payments due to the mail delivery.

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

Hire a controller.

why?

I don't know. Maybe to solve all your problems. Just a thought.

well, if i was bigger i might have a controller. the last company i had there was one. But if i had one here it wouldn't help anything, just another overhead expense.

my problem isn't with needing a controller. my problem is with a sudden change in how bills can be paid on time. for 25 years it has never been a problem and now suddenly its becoming a problem. people are giving less time to pay bills, companies are no longer owned by people I know, and the mail is more and more unreliable. if i had a check lost in the mail several years ago I could get on the phone and they would do whatever I wanted in terms of waiting or waiving fees or whatever. They would bend over backward to keep me happy as a good customer.

Now, that is all gone (except for a few).

[Wut]

My power bill and garbage bill both came after the due date and I just got a xmas card last week

that is another one of my problems lately. When we get bills the secretary stamps them with the date they are received and opened. Sometimes the date she stamps is beyond their due date. This just seems to be getting worse by the day. And the really weird part is it seems the companies that charge the most for late payments are the ones I have the most trouble with. Some of them I go online and print the bill myself and mail the check early and I still get late payments due to the mail delivery.

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

You’re doing all this yourself?

i have a secretary that does some and an estimator that does some and then me. in the construction business coding bills is a major part of the job. making sure a bill is coded to the right job, then making sure the right job code for that job is used. when we bid jobs we have to look back at history of other jobs for similar tasks. and we have to track overhead costs, equipment costs, etc. you have to know what every single thing you do costs so that you can "estimate" what something will cost next year or the year after.

For instance right now, I have to anticipate what diesel will cost for at least the next 12 months. And then i have to have a way to make that change and know what effect that has on the operating cost of every single piece of equipment that I operate. Its what i have done all my life. Same thing with tires, parts, materials, labor costs, insurance, you name it.

It seems your business is pretty big. You might free up some time for other things like looking at jobs or fucking off by paying someone to do that.

[CentralTexasCrude]

My power bill and garbage bill both came after the due date and I just got a xmas card last week

that is another one of my problems lately. When we get bills the secretary stamps them with the date they are received and opened. Sometimes the date she stamps is beyond their due date. This just seems to be getting worse by the day. And the really weird part is it seems the companies that charge the most for late payments are the ones I have the most trouble with. Some of them I go online and print the bill myself and mail the check early and I still get late payments due to the mail delivery.

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

But can't you just initially get the bill paid on time. Then do all the accounting, checking on correct usage by employees, no bogus charges. etc later. One solution I had with a company was they had all fueling done at the company site from their own tanks. No gas cards and all fueling done on site and under surveillance cameras. Or just occasional gas cards for longer distance work.

you could if you wanted to touch the same bill twice. which i don't. unless i am forced to. i have systems in place of how bills come in, flow through the office and go out. if "a few" bills have to be done with a different system, then that screws things up. At least until I come up with a new system to account for it. Accounting is all about a system.

At least on your major vendors, can you not have them send their bills online with all the breakdowns on the charges included (just like you would see when their mailed bills arrived). You could do all your accounting, breakdowns per vehicle/ jobs, and everything else, send them the check so no late fees and when the mailed bill arrives- just make sure it matches the online version.

[Animal]

that is another one of my problems lately. When we get bills the secretary stamps them with the date they are received and opened. Sometimes the date she stamps is beyond their due date. This just seems to be getting worse by the day. And the really weird part is it seems the companies that charge the most for late payments are the ones I have the most trouble with. Some of them I go online and print the bill myself and mail the check early and I still get late payments due to the mail delivery.

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

But can't you just initially get the bill paid on time. Then do all the accounting, checking on correct usage by employees, no bogus charges. etc later. One solution I had with a company was they had all fueling done at the company site from their own tanks. No gas cards and all fueling done on site and under surveillance cameras. Or just occasional gas cards for longer distance work.

you could if you wanted to touch the same bill twice. which i don't. unless i am forced to. i have systems in place of how bills come in, flow through the office and go out. if "a few" bills have to be done with a different system, then that screws things up. At least until I come up with a new system to account for it. Accounting is all about a system.

At least on your major vendors, can you not have them send their bills online with all the breakdowns on the charges included (just like you would see when their mailed bills arrived). You could do all your accounting, breakdowns per vehicle/ jobs, and everything else, send them the check so no late fees and when the mailed bill arrives- just make sure it matches the online version.

that is what i am having to do right now. and it sucks. its not a long term solution, which is what i am looking for. One of the bills I have to pay like this is American Express. Now you tell me how you would go about "calling them" and asking for anything. An American Express bill can have 30 or 40 entries on my side of the accounting.

[Wut]

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

But can't you just initially get the bill paid on time. Then do all the accounting, checking on correct usage by employees, no bogus charges. etc later. One solution I had with a company was they had all fueling done at the company site from their own tanks. No gas cards and all fueling done on site and under surveillance cameras. Or just occasional gas cards for longer distance work.

you could if you wanted to touch the same bill twice. which i don't. unless i am forced to. i have systems in place of how bills come in, flow through the office and go out. if "a few" bills have to be done with a different system, then that screws things up. At least until I come up with a new system to account for it. Accounting is all about a system.

At least on your major vendors, can you not have them send their bills online with all the breakdowns on the charges included (just like you would see when their mailed bills arrived). You could do all your accounting, breakdowns per vehicle/ jobs, and everything else, send them the check so no late fees and when the mailed bill arrives- just make sure it matches the online version.

that is what i am having to do right now. and it sucks. its not a long term solution, which is what i am looking for. One of the bills I have to pay like this is American Express. Now you tell me how you would go about "calling them" and asking for anything. An American Express bill can have 30 or 40 entries on my side of the accounting.

Amex bills are downloadable and payable online.

[Animal]

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

But can't you just initially get the bill paid on time. Then do all the accounting, checking on correct usage by employees, no bogus charges. etc later. One solution I had with a company was they had all fueling done at the company site from their own tanks. No gas cards and all fueling done on site and under surveillance cameras. Or just occasional gas cards for longer distance work.

you could if you wanted to touch the same bill twice. which i don't. unless i am forced to. i have systems in place of how bills come in, flow through the office and go out. if "a few" bills have to be done with a different system, then that screws things up. At least until I come up with a new system to account for it. Accounting is all about a system.

At least on your major vendors, can you not have them send their bills online with all the breakdowns on the charges included (just like you would see when their mailed bills arrived). You could do all your accounting, breakdowns per vehicle/ jobs, and everything else, send them the check so no late fees and when the mailed bill arrives- just make sure it matches the online version.

that is what i am having to do right now. and it sucks. its not a long term solution, which is what i am looking for. One of the bills I have to pay like this is American Express. Now you tell me how you would go about "calling them" and asking for anything. An American Express bill can have 30 or 40 entries on my side of the accounting.

Amex bills are downloadable and payable online.

I know. that's why i said they are one of the ones i am having to do this right now.

[Wut]

When it comes to your major vendors, can't you contact them when you know the bills have been issued, send them the checks to avoid any late fees, and then match up the payments when the bills finally arrive? Could do that until you have a full online system going.

you possibly could do that, but the problem comes into coding bills and accounting. If I get a fuel bill, for example, that bill will have fuel that went into 30 or 40 different vehicles or machines. And I have to separate that bill out into each one of those machines for my in house accounting. I have to match up receipts to the invoice to make sure there are no bogus charges. I have to make sure that some employee wasn't filing up his wife's car with a company credit card, etc. In order to do that I have to have a copy of the bill and someone to go through and hand code it correctly. And when you call a Valero or some other nationwide company and ask for something its not like you get the wife of the owner on the phone and they are more than happy to get you whatever you need. Typically you are talking to someone in their bill payment services group that couldn't give a rats ass how or when you pay and if you need something you should go online and find it.

But can't you just initially get the bill paid on time. Then do all the accounting, checking on correct usage by employees, no bogus charges. etc later. One solution I had with a company was they had all fueling done at the company site from their own tanks. No gas cards and all fueling done on site and under surveillance cameras. Or just occasional gas cards for longer distance work.

you could if you wanted to touch the same bill twice. which i don't. unless i am forced to. i have systems in place of how bills come in, flow through the office and go out. if "a few" bills have to be done with a different system, then that screws things up. At least until I come up with a new system to account for it. Accounting is all about a system.

At least on your major vendors, can you not have them send their bills online with all the breakdowns on the charges included (just like you would see when their mailed bills arrived). You could do all your accounting, breakdowns per vehicle/ jobs, and everything else, send them the check so no late fees and when the mailed bill arrives- just make sure it matches the online version.

that is what i am having to do right now. and it sucks. its not a long term solution, which is what i am looking for. One of the bills I have to pay like this is American Express. Now you tell me how you would go about "calling them" and asking for anything. An American Express bill can have 30 or 40 entries on my side of the accounting.

It kinda sounds like you’re trying to run a major company like Ma and Pa’s paving and figurine shop.